Easy ways to prioritize your to-do list

Written By Gary Spirer Published February 10th, 2010

Are you overwhelmed by the number of tasks you need to complete and cannot seem to handle your to-do list? Read on to find out how to prioritize your to-do list.

Step 1. *Make a list of the tasks you wish to complete and when*

Determine which tasks you need to complete and the time frame that you wish to complete these tasks. By doing so, you will see what needs to be done and get a “big picture” idea of what your real priorities are and the length of time needed to achieve them.

Step 2. *Rank the tasks in the order of significance*

Find out which tasks are of utmost importance and rank them accordingly from greatest to least significant. Also, be sure to consider the time factor when ranking. For example, if your first tasks needs to be done by tomorrow, while the second tasks is not needed until two days from now, then the first tasks gets a higher ranking on your list. Time sensitivity determines the order of tasks on the list.

Step 3. *Break down each complex task into a series of smaller tasks*

Review the list of tasks and their ranks at this stage and then select the tasks that are a composite of smaller responsibilities. Repeat this for each task. Rank every smaller duty according to time sensitivity and significance. By doing so, each task becomes more manageable.

Step 4. *Factor in the amount of time you have for each task based on your schedule*

Ask yourself how much time per day do you have to complete each of the tasks based on their ranking. Are you more productive and efficient in the morning or do you prefer to complete odds and ends during the afternoon? By knowing your production level and body clock you will be able to determine which tasks are better completed in the morning, afternoon, or evening. This in turn will enable you to complete your tasks with speed and ease.

Just follow these steps and you’ll find that you have efficiently prioritized your to-do list. Remember, life is a process and tasks are an ongoing part of the process. You will need to repeat these steps often on your many to-do lists. Please visit for more great business advice.


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